🎨 Flexible by design

PTO policies that fit your company — not the other way around.

Every company handles time off differently. PTOFlow lets you build the exact policy structure you need — from unlimited sick days to tiered vacation banks — without compromise.

Start free trial

No credit card required · 14-day free trial

Define your leave categories — your way.

Create as many PTO categories as you need. Vacation, sick time, mental health days, sabbaticals — each with its own limit, approval rules, and emoji so your team always knows what they're requesting.

  • ✓Unlimited or fixed-day limits per category
  • ✓Per-category approval requirements
  • ✓Emoji labels for instant visual recognition
  • ✓Set minimum required days for unlimited categories

Leave Categories

CategoryLimitApproval
🏝️Vacation20 days/yearRequired
🤒Sick TimeUnlimitedNot required
🧠Mental HealthUnlimitedNot required
✈️TravelingUnlimitedNot required
👶Parental LeaveUnlimitedRequired

Company Holidays

1

New Year's Day

Jan 1

↻ Recurring
20

MLK Day

Jan 20

↻ Recurring
26

Memorial Day

May 26

↻ Recurring
27

Thanksgiving

Nov 27

↻ Recurring
25

Christmas

Dec 25

↻ Recurring

Company holidays, built in.

Define your company's holiday calendar once and PTOFlow handles the rest. Working day calculations automatically skip holidays so a request spanning a long weekend counts the right number of days.

  • ✓Pre-loaded with US federal holidays
  • ✓Add, edit, or remove holidays anytime
  • ✓Recurring annual holidays supported
  • ✓Holiday calendar syncs to your Google Calendars

All PTO limits tracked automatically.

PTOFlow tracks every employee's PTO balances for every category. When an employee submits a request, we check their balance before it ever reaches a manager. No more accidental overdrafts.

  • ✓Live balance tracking per category per employee
  • ✓Automatic deduction on approval
  • ✓Prorating for new hires who join mid-year
  • ✓Per-employee overrides for special cases
SC

Sarah Chen

Start date: Mar 15, 2025 · Prorated

PTO Balances

🏝️ Vacation12 / 20 days remaining
🤒 Sick timeUnlimited
🧠 Mental healthUnlimited

Prorated from start date — 75% of annual allotment

E

Engineering Team

3 members
Manager:Derek Skaletsky
SarahMarcusKim
M

Marketing Team

2 members
Manager:Jordan Lee
AlexRiley

Set up teams and management reporting structures.

Organize your company into teams and assign managers so every PTO request reaches the right person automatically. No routing rules to configure — it just follows your org structure.

  • ✓Create teams that mirror your org chart
  • ✓Assign a manager per team — or override per employee
  • ✓Requests automatically routed to the right manager
  • ✓Separate PTO calendars created per team

Build the PTO policy your team deserves.

Start your free 14-day trial and configure your categories, banks, and holidays in minutes.

Start your free trial

No credit card required · Cancel any time